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Term contracts and awards search results

Understanding Search Results

The Term Contract Center search results page has the following components:

  • The total number of results is displayed at the top of the page.
  • The results are displayed in a grid format with links to the Project Details pages and categories for "Title," "Location," "Agency," "Award Value," "Vendor," and "Contract End Date" (which applies only to term contracts). If your subscription has not been upgraded for full Term Contract Center access and functionality, the "Vendor" and "Contract End Date" columns will not contain those data.
  • The "Search Criteria" list at the top of the left column shows you which search parameters you have selected. You can also modify the search by removing each search criterion (click "X" next to the criterion).
  • Pagination control and the top- and bottom-right of each page allows you to navigate between search-results pages (this feature is not available to Guide-only subscribers).
  • The left column contains search-refinement links, showing the top groups in each category. You can narrow your search by clicking the blue category names.
  • If your subscription has been upgraded, you can create a spreadsheet of your search results by clicking the "Export results" button at the top of the page. The Excel file containing the results will be compressed into a .zip file and will be delivered to you via email shortly after the export.
  • You can create a Guide PDF of selected results by clicking the checkboxes beside those items, selecting the "Add PDF" option in the "Actions" drop-down menu, and then clicking the "Create PDF" button.
  • You can sort your search results using the "Sort by" drop-down menu above the results.
  • You can get a list of the agencies that made those contract awards by clicking the "View agencies" button at the top of the page.
  • You can access your Saved Searches directly using the "Saved Searches" drop-down menu at the upper-right corner, and you can save the search the produced the results by clicking the "Save Search" button.
  • You can also view the results on an interactive map by clicking the "Map These Results" button.

Exporting search results into a sales pipeline

Here are the steps you should follow to build a pipeline of future term-contract opportunities.

Once you’ve chosen your search parameters, you can proceed with your search from the main search page, or you can further refine your search results by clicking the “Advanced Search” link below the “Search” button. You also have the option to make these parameters your default for future searches.

On the Advanced Search page, you’ll notice that you have the ability to narrow your search results by parameters specific to term contracts, including contract value, expiration date, and term.

After you’ve submitted your search parameters, your search results will be displayed with information most important to recurring contracts and awards, including award value, the awarded vendor or vendors, and the contract end date when available and applicable.

Once you’ve created a search that reflects your market, you can quickly build a pipeline of future expiring term-contract opportunities based on these results.  To do this, click the “Export results” button, which creates a spreadsheet of all the information available for each term-contract result in your search.  The export will generate an Excel file with the first 1,000 results in your search, and the file will be emailed to you within a few minutes of starting the export.  If your search results exceed 1,000 records, you can split your search into smaller searches by time frame so you can export an entire search result set each time.

Sorting Search Results

You can sort your search results in the following ways:

Relevance: This is based upon the keywords that you are searching on. These keywords are weighted differently based upon their location in the project description. For instance, a keyword that is located in the title of the project would have a higher weight than a keyword that is found in body of the description of the project on in the project description.

Contract End Date: If your subscription has been upgraded for full Term Contract Center access, you can have your awards-search results displayed in either descending or ascending order according to the end date of each contract.

Contract Value: You can use this option to sort the awards you wish to view based on the value of the contract award, in either ascending or descending order.

Publication Date: You can have your awards-search results displayed either from most recent to oldest or vice versa according to when each was originally published in the Online Database.

Viewing Term Contract and Award Details

When you click the awarded contract name in the Term Contract Center search results, you will navigate to the Project Details page for that award. On the "Project Information" tab, you will see additional details for the award, as well as related documents that can be downloaded to your desktop by clicking the document links. If your subscription has been upgraded for full Term Contract Center access, you'll also find contract details including the duration and expiration date, and in the "Project Contacts" tab, you will see contact information for the awarded vendor. On the "Project Timeline" tab (when available) you will see other stages in the procurement process that are linked to this project.

Switching Between Award and Agency search results

You can toggle your search results between awards and agency views by clicking the "View awards" and "View agencies" buttons located to the right of the "View Map" button above the search results.

Click the button titled "View the agencies that issued these awards" and you will navigate to the Agency Search Results view, which contains only those agencies that issued the awards in your search results. (Please note that in order to use this functionality you may be asked to refine your search so that the total number of agencies is 500 or less.)

 

NOTE: If your awards search result contains awards from fewer than 500 agencies, the number of agencies will be displayed on the button. If the search result contains awards from more than 500 agencies, the button text will read "View top 500 agencies that issued these awards," and when you click the button, you will see only the top 500 agencies. To return to the original awards search results from the agency list view, use the "back" button.

Searching Within Results

You can search within results by typing additional keywords in the search field at the top of the left column of the search-results page.

Narrowing Your Search Results

To narrow your search results, you can click one or more of the search-refinement links located in the left column. This will limit your search results to the selected categories. Also, you can search within results by typing additional keywords in the search field at the top of the left column. Additionally, you can click the "View More" links located under the search-refinement links to expand the list of refinement options in those categories.

Expanding Your Search Results

To expand your search, you can remove search parameters by clicking the "X" buttons for those parameters in "Search Criteria" list in the left column.

You can also click the "Refine" link at the top of the left column to access the Advanced Search page, where you can further modify your parameters.

If your search times out...

If your search times out before it returns results, here are two techniques you can use to try to solve the problem:

  • Delete your browser's temporary Internet files and cookies. In the Internet Explorer toolbar, go to Tools -> Internet Options and click the "Delete" button under "Browsing history." In Firefox toolbar, go to Tools -> Clear Recent History, click the "Details" button in the "Clear Recent History" pop-up window, select the "Cookies" and "Cache" checkboxes and click "Clear Now."
  • Revise your search that it doesn't have as many refinements (this applies to both new and saved searches). In particular, remove your date ranges if possible.
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